From file to useful result
How to ask with this skill installed
Installing the skill gives your AI a method. Your request still has to provide the case-specific facts, constraints and expected output.
1Name the real task
Describe the decision or deliverable, not just the topic.
2Provide the evidence
Add source material, audience, limits and known facts.
3Define done
Set format, quality criteria and checks.
Source example
Replace the brackets with your case
When to use it
- A member wants to buy gym merch — Check stock by SKU and size, process the order, handle payment, update inventory
- A member orders a protein shake or supplement at the bar — Record the sale, update daily revenue
- Running a pre-order campaign for a new merch drop — New hoodie design, limited edition t-shirt, event apparel; collect pre-orders, manage quantities, coordinate production
- Inventory count reveals a SKU below reorder threshold — Trigger a reorder alert with the supplier
- End-of-season inventory reconciliation — What sold, what didn't, what's leftover; prepare markdown recommendations
- A member asks about sizing, pricing, or product availability — Query the product catalogue
- Processing a bulk or corporate order — Corporate wellness client wants branded kits for employees; generate a quote and process the order
- Supplier delivery received — Check delivery against purchase order, update inventory counts, file the delivery note
Mistakes to avoid
- Not doing a physical inventory count regularly — System inventory and physical stock drift apart over time due to unrecorded breakages, staff consumption, and POS errors. Do a physical count of all apparel SKUs at least monthly; supplements weekly.
- Over-ordering on pre-order campaigns without a firm MOQ commitment — Getting stuck with 200 unsold hoodies because the "expected volume" never materialised is a serious cash drain. Never order production quantities without at least 60% of the MOQ in confirmed pre-orders.
- Setting reorder thresholds too high or too low — Too high means you run out before the reorder arrives; too low means you tie up cash in excess stock. Calibrate based on supplier lead time (reorder point = average weekly sales × lead time weeks + safety stock).
- Not tracking size-level inventory for apparel — It's not enough to know you have 30 hoodies; you need to know you have 30 hoodies and 0 in size M because size M sold out three weeks ago. Track at the SKU level (product + size + colour).
- Forgetting about product shelf life for supplements and consumables — Protein powders typically have a 12-18 month shelf life. Old stock near expiry must be flagged and either sold at discount or written off. Check expiry dates on every delivery and every quarterly count.
- Mixing personal staff purchases with merchandise inventory — Staff should purchase merch through the POS like any customer. Personal items taken without payment are a shrinkage risk and a tax/compliance issue.